Everything you need to run maintenance, nothing you don't
Every feature described here exists in the application today. What does not exist yet is listed at the bottom of the page.
Your whole estate, organised and up to date
Describe your buildings the way you see them: sites, zones, locations, floor plans. Every asset has its own complete record.
- Record with make, model, serial number, warranty, status and meters
- Photos, PDF data sheet and attached documents, visible only to your company
- Categories, families and sub-families
- QR code generated automatically, label sheets printed by site or by selection; scanned with a phone camera, it opens the asset record
- Straight-line, declining or variable depreciation and book value calculated
- Excel import and export (Starter plan and above)
Preventive maintenance keeps running, even when you are busy
Create your plans once. SimpliFM generates the work orders ahead of each due date and catches up on anything overdue.
- Frequencies in days, weeks, months or years
- One plan per asset or for a family of assets on a site or in a zone
- Steps, tools, parts and estimated costs carried into every work order
- Default assigned technician
- Multi-year plans with an allocated budget
Every job, from request to sign-off
Corrective, preventive, regulatory or improvement: everything follows the same flow, with four clear statuses (new, in progress, completed, approved).
- Urgent, high, medium and low priorities
- Assignment with the PDF sheet emailed to the technician
- Steps, comments, photos, parts reserved then consumed
- Root cause, downtime, estimated and actual time, internal, external and parts costs
- Printable job sheets, one by one or in batches
A clear schedule for the whole team
See each technician's workload for the week or the month, absences included. Move a work order in the calendar by drag and drop.
- Schedule per technician, filtered by site, status and type
- Unavailability (leave, training) with reasons
- Work order calendar in month, week, day or agenda view
Parts, contractors, contracts and budget
The information every job needs, in the same place as the jobs.
- Spare parts with stock, minimum level, a list of parts below it and an email alert
- Physical stock counts with approval
- Suppliers, specialties and hourly rates
- Maintenance contracts with dates, annual cost, document and an email alert 30 days before the end date
- Invoices with overdue tracking, budget periods and a budget consumption dashboard (Professional and above)
Figures to decide and to report
Prepare a meeting or a committee in a few clicks, with files everyone can open.
- Inventory, maintenance, financial and performance reports, exportable to Excel and PDF (Starter and above)
- Asset KPIs: availability, OEE, MTBF, failure rate, downtime by cause
- Job history per asset
- Work order and request dashboard
Real screenshots of the application. Demo company and data are fictitious.
And also
Request portal
A public page where your occupants or customers report a problem, with a photo, without creating an account. You approve it and the work order is created.
Users and permissions
Email invitations, admin, manager and technician roles, a permission matrix your company can adjust.
Three languages
Interface in French, English and Greek, chosen by each user.
Security
Two-factor authentication, account lockout, data and files isolated per company.
IoT sensors
Connect sensors (temperature, humidity…) to your assets: thresholds, email alert and work order when a limit is crossed (Starter and above).
API and webhooks
Key-based REST API, signed webhooks on every event (work orders, assets, preventive) and a TypeScript client (Enterprise and above).
In the field, from a phone
The application adapts to phone screens: technicians check their work orders, the asset record and its history, and add a comment or a photo. Nothing to install: a browser and a connection are enough.
What SimpliFM does not do yet
We would rather tell you before your trial. Our pioneers help us decide the order of these developments.
- No native mobile app and no offline mode: SimpliFM can be added to your phone's home screen and works with a connection.
- No meter-based preventive maintenance (running hours, cycles) yet: preventive maintenance is calendar-based.
- No electronic signature of jobs (the PDF job sheet has signature boxes to fill in by hand), no sign-in with Google or Microsoft.
- No artificial intelligence.
Try SimpliFM on your own equipment
30 days free, every feature, no credit card. When the trial ends, you pick a plan or stay on the free plan: nothing is deleted.
- 30-day trial, every feature included
- No credit card
- No commitment
Short form, no credit card. Your access opens as soon as our team has approved the request.